All use cases

Fred Astaire Syracuse receptionist

Sarah picks up at the dance studio

Curtis calls in single, no partner, asks about social dance and the intro group. Ends up on Friday at 3pm. A few seconds later his contact is in GoHighLevel.

2m 18s

Call length in the recording

Hot lead

New student booked a discovery lesson

~10 sec

Curtis in GoHighLevel after hang-up

Watch the demo

About 5 min. Live call, then CRM refresh and dashboard walkthrough.

Why studios set this up

Sarah answers the studio line when the desk is tied up. Classes, partners, hours, booking. Same work a receptionist would do on the phone.

  • Front desk is in a class, checking people in, or the studio is closed. The call goes to voicemail.
  • New students lead with personal context: single, no partner, which class fits, group vs private.
  • Someone still copies the name and number from a notepad into the CRM at the end of the night.

The call from the recording

Caller opens with the partner question straight away, then social dance and the group class. Tries Saturday morning, lands on Friday at 3pm for the first introduction group. Latency stayed low the whole way through.

  1. Caller

    Hey Sarah, I'm single. I don't have a partner. What type of dance would you suggest?

  2. Sarah

    Points him toward something that works without a partner.

  3. Caller

    What about social dance? I heard about this nice group, kind of a group dance?

  4. Sarah

    Talks through social dance and the group format.

  5. Caller

    Yeah, that sounds amazing.

  6. Caller

    What day is it today? What are your opening hours? Can I book at 9am?

  7. Sarah

    Gives today's date, hours, and checks the morning slot.

  8. Caller

    Saturday's no good. Friday at 3pm. I'd like the first introduction group.

  9. Sarah

    Books Friday 3pm for the intro group.

  10. Caller

    Curtis Taylor, 507-754-0707. You got that right?

  11. Sarah

    Reads it back. He says yes.

  12. Caller

    Asks about the studio on 118th Street and what to wear. All good, thanks.

After the call

Hang up and the system processes the transcript. About ten seconds later I refresh GoHighLevel and Curtis is on the contact list. Then I walk through the dashboard.

  • Curtis Taylor shows up in GoHighLevel. Name and phone pulled from the call.
  • Transcript on the contact card. Call marked positive, 2 minutes 18 seconds.
  • AI call outcome: completed. AI last call date set. Qualification tier: hot (new student, discovery lesson booked).
  • Dashboard shows the call, latency per turn, recording you can play in the browser, summary and full transcript.
  • Analytics for call volume over 7 or 30 days. Search finds names across old transcripts (demo also pulls up a prior Stephen call).

What runs underneath

PBX line, Google Calendar, GoHighLevel sync, tenant portal. Same setup we use in production today.

Same phone line

Registers as a PBX extension. Students call the number they already have. No app, no widget.

Real calendar booking

Google Calendar per tenant. Friday at 3pm is Friday at 3pm in your timezone.

GoHighLevel without n8n

Call outcome, last call date, qualification tier. All update when the call ends.

Portal for the owner

Recordings, transcripts, search, daily stats. Can embed in GoHighLevel if that's where your client lives.

Want a Sarah on your studio line?

Happy to run the same kind of demo on your setup. PBX, Telnyx, or the browser widget.

Get in touch

Get in touch

See it on your line

Tell us how your dance studio phones are set up (extensions, CRM, calendar). We can walk through something like this on your stack.